Position Summary:
National OnDemand, Inc. is a communications and utilities infrastructure provider delivering service solutions to the Fiber, Wireless, Energy and Technology sectors in the United States. Headquartered in Burlington, North Carolina, the Company provides full turnkey infrastructure solutions – on demand, anywhere across its service footprint and has secured and sustained its current standing in the market through the successful completion of mergers and acquisitions, along with demonstrable, steady organic growth.
Based in our Burlington, NC corporate office, the Accounts Payable Manager (“AP Manager”) will provide expertise in the functional area of Accounts Payable (“AP”) for several locations, ensuring accurate and timely reporting and payment of vendor invoices while optimizing efficient use of working capital. The ideal candidate will have experience with process improvement and AP automation. This position will report to the Corporate Controller and will manage a staff of one.
Primary Position Duties:
- Manage all facets of the AP function, including vendor relations.
- Review invoices for appropriate documentation and approval prior to payment.
- Oversee workflow and AP automation implementation, including system configuration, employee training, and ongoing support.
- Oversee workflow for employee expense reporting, including system administration, employee training, platform enhancements, and ongoing support.
- Reconcile and process credit card charges on a weekly basis.
- Resolve vendor invoice/payment discrepancies and maintain vendor relationships.
- Maintain up-to-date electronic vendor records in ERP system complete with copy of form W-9, current remittance addresses, and ACH or Fed wire payment instructions.
- Ensure IRS Form 1099 is prepared for appropriate vendors in accordance with year-end deadlines.
- Promote excellent working relationships between vendor companies and field accounting staff.
- Provide adequate coverage to prevent interruption in service to both employees (internal customers) as well as third-party service and supply vendors.
- Adhere to Generally Accepted Accounting Principles (GAAP) accounting standards by making sure invoices are entered in the correct accounting period, and in a timely fashion, to meet the month-end reporting deadlines.
- Meet month-end closing deadlines by preparing timely and accurate reconciliation of general ledger accounts related to AP, including vendor aging, prepaid purchases, prepaid expenses, and accrual reserves.
- Facilitate and support business growth with continuous attention to systems and processes evolution.
- Continually evaluate all processes within the AP function to create best-in-class procedures and automate processes by fully utilizing systems capabilities.
Position Requirements:
- Knowledge of accounting software applications, MS Dynamics preferred
- Skilled in performing accounting procedures preparing and maintaining accurate records
- Strong organizational, interpersonal, problem-solving, and analytical skills
- Skilled in creating and maintaining Excel spreadsheets
- Skilled in professional written and verbal communication
- Ability to maintain a high level of confidentiality
- Ability to analyze data and draw logical conclusions
- Ability to organize work and set priorities to meet deadlines
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 5 pounds at times.
- Travel may be required on a limited basis.
Education or Skills:
- Minimum of five years of accounts payable experience with at least two years in a managerial or supervisory capacity
- Bachelor’s degree in Accounting or Business Administration is preferred
- Proficiency in the AP functionality of ERP system, as well as 1099 filing experience.
- Experience with process automation required
- Practical understanding of general ledger accounting processes
